CAPPS HR/Payroll User Group The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. Similarly, if you are a part-time employee and you are scheduled to work 4 hours but work 2 hours over your scheduled hours, then you would enter 4 hours of REGHW and 2 hours of REGHR. This section provides you with access to CAPPS self-service help and information on how to contact the Service Center. Then 8 hours are entered using REGHW, and 2 hours are entered using REGHR. HHS Follow the steps below to view your payable time detail. the Health & Human Services agencies You must provide your manager with a copy of the required documentation. You can contact the Service Center 1-888-TX-HHS-HR (1-888-894-4747). Once your request is approved, your leave balance information will update and you will be able to view it on your Payable Time Summary page the next day. Your employee ID is printed on your pay warrant or was provided by your manager on your first day. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: Helpful Hint: Do not to type www before the website name. The Service Center Featured Links section is located above the CAPPS News section. Main Filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on " Generate timesheet ". This occurs when you work overtime, take leave, or work on a scheduled holiday. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. link above. CAPPS delivers these services through two primary methods: All HHS employees are able to access and manage many components of their HR information through a secure website and dedicated employee Service Center. The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for comptime and holiday comptime for employees who work in critical shortage occupation positions. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. Click the, You can also page through your leave balances by clicking the. 15. All employees have access to the Employee Self-Service menu and are able to see their own information. Click the arrow next to the words Payable Status Filter to expand the Payable Status Filter section. jobs, please sign-in with your Employee Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. Follow the steps below to request overtime for pay. of a Health & Human Services agency A Service Center Specialist is available to assist you or answer your questions during these hours. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. The CAPPS (Centralized Accounting and Payroll/Personnel System) HR/Payroll system is accessed using a web-browser. If your employee ID becomes locked out, call the Service Center to unlock your employee ID. Disobey any requirements, procedures, policies or regulations of TJJD in relation For security purposes, if you contact the Service Center you are asked several questions to validate your identity before your employee ID is reset. Display preferences & Actions: On click, use the options that appear to choose which layout/display options you're happy with (show/hide; JQL, charts etc). This section contains recent HR related news and information regarding CAPPS and the HHS enterprise. Initially, your PIN defaults to your date of birth in the following format: MMDDYY. The Menu is located down the left side of your screen and should be your primary way to get around the CAPPS website. Only. use only. Completed forms must be returned to the level 1 helpdesk at:CAPPS_Support@military.texas.gov. Aiming to leverage my abilities to successfully learn new skills, take on extra responsibilities, and . View Details. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. Employee Information System Login Please enter your User ID and Password. Confirm your password by entering it into the second field. Text Only provides instructions for completing the transaction in order from beginning to end. and wish to search for and/or apply to A time reporting code is a code used to track hours on the job, vacation time, sick time, or any other type of time tracked by HHS. Enter the appropriate information and click the. Use your screen reader commands to navigate the elements on the page such as headings and links. Worked their scheduled hours or entered any deviation from scheduled hours. Some of the most common TRCs are listed in the Common Time Reporting Codes section below. Once you have read the statement, click the. Here there are frequently used links to provide quick access to the most commonly used information and transactions. CAPPS Login Page Information and materials regarding Centralized Accounting and Payroll/Personnel System (CAPPS) for TSD will be listed here. The CAPPS Instructor-Led Training courses are on hold during the winter and early spring while Fiscal 2023 deployment agency training is in progress. The conditions for use and privacy notice must be read and acknowledged prior to logging on. The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. CAPPS delivers this information through a secure website and an employee service center. fiduciary duty (such as confidential information learned or disclosed as part of 969 0 obj <>/Filter/FlateDecode/ID[<9E6EF72E3EFEA4469BF638E961FF97E9><56A2E581A2228A46A07FDF49CF4B816A>]/Index[946 40]/Info 945 0 R/Length 108/Prev 189405/Root 947 0 R/Size 986/Type/XRef/W[1 3 1]>>stream The Leave Balances section of the page provides you with a way to view your leave balances. Password is valid up to 90 days after the last reset. Once you have read the statement, click the, You will be asked a series of security questions, for example your date of birth, mailing zip code, or a question that you have chosen and provided a personal answer for using the. The Texas Department of Public Safety is committed to the recruitment and promotion of a character-driven, competent, productive and diverse workforce. Don't have an Oracle Account? Table actions : Allows you to select how the data appears in the data table (By Default/by issues, Advanced) and 'Group By' various columns previously selected in the display . Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. Time sheet Track the hours you work with this accessible timesheet template. The Request Payment of Hours section of the page provides you with a way to request payment of FLSA overtime, regular comptime, and/or holiday comptime hours. If you have forgotten your password, select I forgot/Change my password located on the CAPPS Login page to reset your password. Each month, between the 2nd and 15th, all FLSA-covered (nonexempt) employees who have been in their current position for at least one calendar month will log in to CAPPS to e-sign and certify that, for the previous month, they: Follow the steps below to certify your time for the previous month. (e.g. Helpful Hint: If you are scheduled to work 8 hours and the total hours worked is greater than 8 hours, use REGHR to enter the additional hours worked. It is important that you remember your password. You may email your questions directly to the Service Center by selecting, Frequently asked questions about training can be found in the. RICKY CAPPS Operations Specialist Email Address Phone Nationality OBJECTIVE [email protected] 37146 Tennessee, TN (931)-263-2321 American Proactive professional with 9 years of experience and proven knowledge of customer-driven management, entrepreneurial leadership, and long-range planning. 0 IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432. DSHS employees whose salaries are funded via federal grants have two additional fields that are available to complete on their timesheet (Task and Labor Account Code). Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. by clicking here: HHS Only candidates who apply via email to (HR "at" TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. From the CAPPS Home page, you are able to navigate to the features available to you. For example, you may see a featured link for searching a job posting as employees perform this activity often. Click on a TRC to select it. Collect or store personal information about certification applicants for unauthorized You can enter the website securely by using your employee ID and unique password. The worklist is a way for managers to keep track of the review and approval actions they are responsible for completing It is also where managers can see any notifications. Click the Time Reporting Code (TRC) search icon to request leave or request to work hours over your scheduled hours, which requires pre-approval. See the Worklist User Guide for more information. !Lif - (Note: Critical shortage occupation positions are identified in the HHS HR Manual.). Your 11 digit employee ID), Statewide Search from the Texas State Library. You may email your questions directly to the Service Center by selecting. This section lists the current, pending approval, and available leave balances for each of the twelve leave plans. OVSOM: Office of Violent Sex Offender Management. Job Opportunities For External Applicants On the Home page, you can minimize any of the sections by clicking the. Automatically track mileage so you can easily file taxes and reimburse expenses. You cannot edit time already approved. Any changes made on the timesheet require manager approval before being processed. By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application Please enter your username and password Need help? IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432 Get Services APS; County APS Offices; Based on your role, you have access to all links necessary for you to perform your role. Login using your enterprise name (AMID login) and password. Sign In Or enter your details: Email Password Keep me logged in TELEW: Indicates that the employee participated in tasks associated with Tele-working. Review the timesheet to ensure you have worked your scheduled hours, entered any hours worked over your schedule, and entered any leave taken. Oracle Login - Single Sign On Oracle Oracle account sign in Username ERROR: Please enter your username and password Forgot username? This information is confidential and shall be accessed only in the performance of official duties. Helpful Hint: The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for regular comptime and holiday comptime hours. Timesheets Made Easy Caregiver by GT Independence lets your caregivers start and end work from anywhere you choose. Leave balances that expire will display a date and an amount that will be lost. The Service Center News section is located below the Service Center Featured Links in the center column of the home page. View this po In the event of a federal or state declared disaster, for hours worked in support of disaster relief efforts, an employee may earn disaster comptime hours (expires in 18 months for FLSA Exempt employees and expires in 12 months for FLSA Non-Exempt employees) which may be approved for payment if approved by the HHS Executive and Agency Commissioners. Next. hbbd```b``"WID2`5`L &^JefH H2&00120;Lg \ b`P~/1v60`Y#Bc/CC:0nObt@H309YW )GG ZJ: 1373 and 1644. Comptroller.Texas.Gov Accessibility Policy Privacy and Security Policy FMX Sitemap FM Contacts, Enterprise Resource Planning (ERP) CAPPS, CAPPS Consolidated Application Control Environment (CACE), CAPPS ERP in Texas (Report to the Legislature), CAPPS Financials Statewide Reports [Excel], CAPPS HR/Payroll Statewide Reports [Excel]. Data transmitted to or through Program Registry application. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. The Quick Links section is located in the bottom right hand corner of your screen below the Help Resources Section. Failure to protect this information from unauthorized use or disclosure may subject you to discipline as well as financial, civil and criminal penalties, up to and including incarceration. Section provides access to both tutorials and job aides. NOTE: Each line in your time entry must be allocated to a specific Labor Account Code when a Task is assigned. Top of Page. Enter your 11-digit Employee ID and click the Submit button. Forgot Password Provide assistance to employees and managers via a toll-free phone line available in English and Spanish. When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. This is extremely important if you have been working on a public or shared computer. Main filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on 'Generate timesheet'. The Online help? You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. Texas Comptroller of Public Accounts, Comptroller.Texas.Gov Policies FMX Fiscal Management CAPPS Contacts, Accessibility Policy Link Policy Privacy and Security Policy Close. All job candidates must submit applications in CAPPS Recruit Career Center to be considered for employment. You may also click on the View Leave Balances hyperlink to view more details about your leave balances, such as year-to-date balances and expiring regular and holiday compensatory time. 11209 Metric Blvd. Navigation tab: Quick and easy navigation through table timesheet, calendar and advanced views. For CACI Employees: (Enter CPPROD for System on the login screen), Timesheet Revision Reason Codes: One of the following Reasons should be used when submitting a Revised Timecard, OCONUS Temporary Location Code Instructions, Timekeeping Training for CACI Supervisors of Subcontractors, Timekeeping Training for Supplier Managers/Proxies. CAPPS Mission Statement: Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. CWOP: For employees associated with "Children without Placement" for DFPS. Glenn Hegar The Texas Juvenile Justice Department is dedicated to caring for the youth in our system and promoting the public safety of all Texans Managers have the additional capability to: The Service Center staff is dedicated to assisting you with your HR and Payroll needs. The Employee Timesheet page provides Health and Human Services (HHS) employees with a 31-day view of their timesheets, a way to request time and leave transactions, including: leave requests, entering hours worked over your scheduled hours (Important Note: Working hours over your scheduled hours requires pre-approval by your supervisor), requests for payments for FLSA overtime or comptime (if eligible), and a way to view their leave balances. Supervisors can manage their requisitions and the hiring process for those requisitions. Payable time is generated in advance from employee work schedules or during the course of the pay period from reported and approved time entries. hb```M ea$$/Cd~\Y0u['`#!s9j&FN^}wG9sJhgCTk QPF6w'LJV!@jX\J(D!2ZTNpp@+e`$e5/00htt ] &l q9"@F H2 k d you can search for and apply to jobs within bD! If you do not know your employee ID, contact your direct supervisor or the Service Center. When using the CAPPS website, please note that your employee ID may include several leading zeros. MLTRY: Indicates that the employee has been called to active military service. Similar to the Global Navigation Menu, the Menu stays on the screen as you navigate. Is responsible for maintaining the integrity and security of data. All leave used and time worked is recorded in 15-minute increments, as follows . In the interim, eLearning training courses are available for most CAPPS modules under CAPPS Financials Self-Paced and CAPPS HR/Payroll Self-Paced training pages. Download time sheet links: Free Google Sheet (When you're on the sheet, click File > Make a Copy if you want to create your copy) Free Microsoft Excel Monthly Time sheet Template Free Microsoft Word Monthly Time sheet Template Free PDF Monthly Time sheet Template - COMPTTIME (compensatory time), HOLIDAYCMP (holiday compensatory time), SPECIALLV (special leave) and DSSASTRCMP (disaster comp time for non-exempt employees) are leave balances that expire after 12 months; SICKLVBONS (sick leave bonus) expires after six months; and DISASTRCMP (disaster comp time for exempt employees) expires after 18 months. to the Program Registry application. ), Manager Summary Approval Page & Leave Approval Demonstration(Updated course coming soon. The Payable Time Detail page allows you to view time reporting elements, cost, and approval information regarding your payable time. If you've forgotten your password, please use the reset link below the Log in button. Enter your HCSS account username. Additionally, this section indicates your scheduled hours for each day below each date and above the data entry fields. For password and other issues accessing Timekeeping for Employees: Contact the CACI Technical Assistance Center at cistac@caci.com You have the ability to view and edit your timesheet, request leave, certify your time worked and leave taken, and request paid overtime and compensatory time (comptime). Specialists provide a broad range of support such as: HHS HR and Payroll professionals continue to be responsible for activities such as: Use your screen reader commands to navigate the elements on the page such as headings and links. The new process is designed to help ensure that our time and leave records are accurate. If you are a supervisor, you are also able to access your direct reports' information. The first of several security pages displays. of a Health & Human Services agency, ERS Website New Employees! Enter a new date in the Starting Date field and click the refresh, Your payable time for the current week displays. Once you have your Employee ID, use these steps to login to the CAPPS website. Use your employee ID along with your PIN to contact the Service Center. 13. You should review your leave balances before requesting leave to make sure you have leave available. Payable Status codes and their descriptions display. On the Timesheet page, you may request payment of FLSA overtime and comptime, if eligible. You may filter the payable statuses that display by clicking the, The Overview tab is the default display. Only employees with management responsibilities and direct reports have access to the Manager Self-Service section. Provides adequate, timely resources to successfully implement approved changes. Please make sure the timesheet is signed by both the employee and the supervisor. If the employee does not deviate from their defaulted Task and related Labor Account Code, then no timesheet entry is required. Only employees with management responsibilities and one or more direct reports, see the Managers Worklist. Create Account Oracle Terms of Use Privacy Policy The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. Job Opportunities For External Applicants By continuing to use this system you indicate your awareness of and consent to If you are a current employee Enter the appropriate information and click the. %%EOF The I Want To section is located below Help Resouces. Employees and managers may use either menu to navigate CAPPS. Employees who use JAWS or any type of screen reader should access the Set Accessibility Flag User Guide for more information about selecting the Accessibility Mode in CAPPS. Most Health and Human Services employees are required to certify the accuracy of their timesheet each month. If account information is not received within 5 working days, please request assistance via the level 1 helpdesk at:CAPPS_Support@military.texas.gov. Follow the steps below to log in to CAPPS. |Austin TX 78758|Phone: 512.490.7130|Fax: 512.490.7717. Centralized Accounting Payroll/Personnel System (CAPPS) website provides Health and Human Services (HHS) employees with direct access to human resources (HR) information. To access your personal pay statement please login to the NYCAPS' website Employee Self-Service (ESS). used in CAPPS. UNAUT: Indicates that the supervisor did not give permission for the employee to be absent and that the absence is to be considered as unauthorized. Exception time reporters also may enter requested payments for FLSA overtime or comptime, if they are eligible. For multiple entries with different TRCs, click the, If you add a line and decide the additional row is not necessary, click the, When you have completed your entries, click the, One leave balance displays at a time. It is for authorized Click Submit a Case, select the Payroll topic and then the Timesheet Changes request. You can view the news articles by selecting the icons or links located within the section. The CAPPS HR/Payroll user group: Ensures internal processes and procedures are adjusted as needed. This course is intended for all CAPPS HR/Payroll users and is a pre-requisite for other module classes. IHSS Timesheet Issues/Questions: IHSS Provider Help Line, (866) 376-7066. The Main Menu is located below the Menu. If your leave request requires additional documentation, the system will prompt you with a warning message. You use this password to enter the CAPPS website during any subsequent logins. On the View Payable Time Summary page, you may access a weekly view of their payable time. A Service Center Specialist is available to assist you or answer your questions during these hours. . ), Timesheet How To Enter Overtime or Comp Time Worked (Updated course coming soon.). If you cannot remember your Employee ID, it is also located on your pay warrant. Renew licenses, get friendly reminders, and so much more. When you are finished using the CAPPS website, you need to logout to ensure no one else accesses your personal information. All non-exempt employees may be eligible to be paid for FLSA Overtime, depending on agency policy and manager approval. Right from a phone or tablet. link. The following TRCs require additional documentation: Documentation Required for Specific Types of Leave. Please call your Manager if you can't locate them in pay warrant. Mobile timesheet app. On the Find an Existing Value tab, enter the first day of the month you want to certify. Navigate to Employee Self-Service, My Time & Leave, and select Employee Timesheet. You can edit your unapproved time 90 days in the past as well as 90 days in the future up until your manager approves the request. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. If there is documentation required for the type of leave requested, your manager will receive your request; however, you will receive a warning message. CASA: For employees associated with "Court Appointed Spec. Follow the steps below to record deviations from defaulted labor account code(s). Use your screen reader commands to navigate the elements on the page such as headings and links. Supervise, maintain, and approve employee timesheets, approve time off for employees to provide appropriate scheduling of personnel. Additionally, the Online help? 12. Working hours over your scheduled hours requires pre-approval by your supervisor. Use this sample timesheet as a guide to filling in hours worked and accurately log your time. Direct Deposit: Learn about the benefits of this safe and fast way of getting your pay directly on your bank account; enroll in Direct Deposit. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: CAPPS provides Health and Human Services (HHS) employees with direct access to Human Resources (HR) information and services through innovative, customer centered solutions. Having Issues? PeopleSoft If you are a current employee of a Health & Human Services agency and wish to search for and/or apply to jobs, please sign-in with your Employee ID and Secure Password first. If you require any assistance with the CAPPS website, your first option is to select the Online help? If you enter incorrect information on three consecutive login attempts, your employee ID is locked out. The TRC appears in the Time Reporting Code field on the timesheet. New CAPPS Landing Page and Dashboards Desk Aid, State Employee CAPPS HR / Payroll Self-Service Training, CAPPS Manager Self-Service Training Slides (Updated course coming soon. Your password must be at least eight characters and is case sensitive. If you require any help with CAPPS, you have two options available in the Global Navigation Menu. Unauthorized access, access for other than official purposes, or dissemination to unauthorized persons is unlawful and may result in administrative, civil, or criminal sanctions. The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. CWMOP: For employees associated with "Case Worker Mentor Overtime Pay" for DFPS. ANNUALLEAV/Vacation Leave (Annual Leave): ANLVT, HOLIDAYCMP/Holiday Compensatory Time: HCMPT, OPTNLHOLDY/Optional Holiday: OHCPT and REGOH, Your payable time for the current week displays. The Change Password page displays. Repeated log-in failures may result in your account being locked. https://mycompany.timesheetportal.com Please enter your details to access your account. All employees have access to the Employee Self-Service containing: NOTE: Below the Employee Self-Service menu, there is access to information about Employee Separation, HR Forms, and HR Policies. Select a password and enter it in the first field and then confirm your password by entering it into the second field. Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. Your first option is to select Help? The Help Resources section is located in the top right corner, directly below the Global Navigation menu section. In this section: Check Replacement: Learn what to do if your paycheck is lost, stolen, or damaged. 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By GT Independence lets your caregivers start capps timesheet login end work from anywhere you choose time and leave records are.. Timesheet template password is valid up to 90 days after the last reset section provides access to both tutorials job... And job aides help ensure that our time and leave records are accurate VP Human Resources, any. Anywhere you choose when you access the CAPPS website hours for each of the month you Want certify! Enter it in the top right corner, directly below the log in button needed... Anywhere you choose provides instructions for completing the transaction in order from beginning to end ID is locked out elements... Your scheduled hours leave, and available leave balances by clicking the becomes locked out regularly...