There are many types of Intranets your organization may benefit from. Example #4: Content management system. Employee profiles differ from company to company but often include areas of expertise and current projects. And its a great way to match an employee up to a skillset or collaborative project. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. 2 The personalised intranet homepage. Simply turn it back on when you are ready. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. New employee announcement sample 2: Good morning everyone, I have some great news to share. Crisis Communications. We discuss the latest best practice trends to guide the design of your intranet. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. Choose the list you created above. Post on Social Media. And its a vital lifeline for remote employees. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. 2. Page header images and banners at the top of each page are a great design feature. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Highlighted in this example are just a few of the wide range of choices available. But the real power of leadership communication lies in the way it is realized. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. And its a big tick for businesses looking to be greener and reduce their paper consumption. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. This is often more obvious to the user and makes for a more engaging employee experience. For example, wayfinding cues highlight where the user is in the main navigation. When it comes to customization, the skys the limit with CSS so let your creativity run wild. Harness the power of Google and Microsoft in one platform with universal access for all staff. That means you should send them announcement emails when you have new products, events, or changes within your business. Giving control to workers in this way helps boost employee engagement. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Today, employees create awareness about their company and can serve as valuable brand advocates. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. When all staff are no longer in the same building, video allows you to bridge the gap. This email is in which you share the name, images, and details of your product. Display business updates or alerts. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. 1. Example #1: New Employee Announcement Email Template. Limit yourself to what your intranet needs to do to relieve those organizational pain points. About Press Ganey. drive productivity to new highs. This application of intranet reduces the time employees spend looking for information. Storing files centrally within your intranet can solve several problems. Tips for Writing Email Announcements. Intranets have now been around since the 1990s. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Alternatively, you can use an embedded G Suite or Office 365 app. Keep your company news and information modern, relevant, and targeted with the following ideas. There are a few elements that we recommend for a successful launch day. From the home page of the intranet, choose "New" > "List" in the menu. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Display an interactive tour highlighting key functions of the new intranet. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. You can then embed the video in an iframe or widget on your intranet. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. It's free to sign up and bid on jobs. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. Say your business has a weekly sales spreadsheet. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. This means only those employees that need to can view the page. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. One that meets the customers needs at the right price and with minimum risk to your web development agency. Why HR Intranet Is Important More Than Ever. Users simply click on the tab for a full menu of options. Its always a good idea to pilot your intranet before going live. A wide variety of industries from only four countries were represented this year. Six Real Company Intranet Examples, and Why They Work. Streamline approvals and business processes with digital workflows. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Clinked Best for: being a white-labeled intranet app. Only the critical high-level tabs are shown. Engaging and low-cost, video is becoming even more important in the context of distributed teams. What Should You Look For With a Company Intranet? The traditional Intranet was created as a private network for internal communications within a company or learning institution. Leaders can still be visible and accessible. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Consider naming your intranet. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. Remote working has exploded since the onset of Covid-19. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. And its also possible to embed hyperlinks or iframes directly in the intranet. In the present-day digital age, it is important to have a tool that keeps your company connected. What lessons can we learn from the most successful intranets? Dont try to pack too much into a mobile intranet. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. This site lets you keep people informed, engaged and up-to-date with the latest announcements. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Each page serves a specific purpose. HR will have a parent page, which will be the gateway to all HR informationand data. This experience makes communication and collaboration fun. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Test drive your mobile intranet design before going live to ensure its fit for purpose. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. Transform your company culture, cultivate your people and help retain the highest performing talent. 7. Clinked is a white-labeled intranet app for businesses. How Has Intranet Technology and the Workplace Changed? Local News & Announcements Select a cross-section of employees from different parts of the organization or from the intranet steering group. Key benefits of SharePoint Intranet are: Scalable and customizable. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. Forums are a convenient tool in businesses with distributed teams. We are pleased to announce the launch of our brand new website! Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Here they are: 1. Other HR Teams made the switch from Workplace. Video is a powerful way to impart information or get corporate messages across. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. An easy-to-follow dropdown menu sets out the available tools. Employees can publish a post at any time to officially thank any other employee. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Over the course of the next few months, we will be adopting G Suite for . This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. Use the intranets simple administration tools to restrict forum access to relevant personnel. You will find lots more tips and advice on intranet design within our blog. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. However, be careful not to overdo the number of child pages. Gather ongoing feedback on specific issues with a snap poll. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Announcement Email Sample with Example. Communicate the purpose of the intranet with emphasis on your organisation's needs. JPEGs or PNGs are the best choices. This example has identified quick links with an engaging icon. Site maps provide an overview of the entire site and assist in the review and management of content. Let's start looking out one appropriate email of your interest from the number of templates / samples . From homepages through to directories, there are plenty of ideas to get you started. We'll show you how Workmates can engage eveyone in your organization, transform your culture, 1. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Keep it fresh. All you need to do is select the appearance tab and click on the color you want from the palette. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. A Company Directory. When it comes to culture-building platforms, communication is key. Intranets offer a range of solutions to businesses of all sizes and in all sectors. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Many employees find it a more accessible way to reach out and connect with colleagues. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. Once you have selected a design template, its time to customize. It is the fastest and easiest mode. This is an important distinctiona recent. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. The best video content has a clear focus and is short and sweet. An intranet software makesonboardingeasier than ever. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Focus on user experience. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Anyone can share, comment, and provide feedback. Make navigation links visible and easily accessible to enhance information discovery. Management can be confident the intranet has the latest sales data available. Helps boost employee engagement administration tools to restrict forum access to relevant personnel system to ordering stationery, intranet. 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